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How to approve expenses in the Klippa Web App?

Make sure you are logged in to the Klippa Web App.

In the left menu, navigate to Manage expenses. In your to do list you will find an overview of expenses that you have to approve.

To approve an expense, open the expense by clicking on it. Then you click on the status that applies. A few options are explained below.

Denied: The expense is rejected. The submitter cannot resubmit a rejected expense.
Incomplete: the expense is re-offered to the submitter. After making adjustments (e.g. clarifying the description), the submitter can resubmit the expense (see this article)
Approved: the expense is approved and, after saving, forwarded to the next approver or a financial employee for further processing.

Tip: Read this article to find out what all the statuses on expenses mean

In the example below, the expense gets the status "Approved". Finally we click on Save at the bottom right. The expense has now been approved.

Tip: Turn on the "Continue to next receipt" slide in the top right of the screen to immediately go the next expense after saving. The window will not be closed if this option is on, you can continue to approve expenses immediately.

Tip: Are you on the road a lot and want to approve via the mobile app? Then take a look at this helpdesk article.

Updated on: 22/01/2024

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