Articles on: Admin environment

As Admin, how to set up an Out of Office for another user?

The Out of Office feature acts as a solution during the (temporarily) absence of users with approval roles. It serves as a solution to streamline the delegation process without the need for manual adjustments in every authorisation flow or transaction. Below is described how to submit an Out of Office request for your users.

Make sure you are logged in on the Klippa Web App
Navigate to Settings > Company > Out of Office
Click on the Add Out of office in the top right upper corner

Choose a start and end date for your out of office request
Choose in the field Delegate tasks from for which user you want to request the Out of Office for
Choose in the field Delegate tasks to a user to who you want to delegate either the expense approver, invoice approver, or both roles to
Add a note if necessary and Submit your request

Info: You can delegate the roles to every user even when they don't share the same role permissions. When you do delegate your approver role(s) to another user without these permissions, you will receive the following warning:

Note: You cannot select users who will be Out of Office themselves

The request will be automatically approved because you as Admin don't have approve the request anymore as you submitted it yourself
The person who you requested the Out of Office for, will receive a notification within the Klippa App and an email where it says it has been requested by the Admin

The person you delegated the role(s) to will also receive a notification within the Klippa App and an email where it says for who, when and which roles are delegated

Tip: What to do when you have received delegated tasks? Read this article

Tip: Do you want to read how you can submit a Out of Office request for yourself? Read this article

Tip: Do you want to see how to approve an Out of Office request? See this article

Updated on: 02/09/2025

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