How does the duplicate detection work?
To prevent fraud, Klippa uses automatic detection of duplicate invoices. We use a few techniques to mark a transaction as a possible duplicate:
We look at the document, whether we have seen the exact same document results before in our system
We look at the combination of certain fields
We mark as duplicate if 2 out of 2 fields are the same:
Invoice number + merchant
Invoice number + amount
We mark as duplicate if 3 out of 4 fields are the same:
Merchant
Invoice number
Amount
Date
Info: We also check the OCR results (so if someone edits the fields it’s still flagged)
Tip: When a transaction is flagged as possible duplicate, you can click on the description given in bold letters within the notification to open the possible duplicate transaction
Notification 'possible duplicate of X on date Y' when opening the invoice.

Notification 'possible duplicate of X on date Y' in the overview of all invoices.

Note: Despite the notification of a possible duplicate, an invoice can still be exported or booked.
We look at the document, whether we have seen the exact same document results before in our system
We look at the combination of certain fields
Invoices
We mark as duplicate if 2 out of 2 fields are the same:
Invoice number + merchant
Invoice number + amount
Expenses
We mark as duplicate if 3 out of 4 fields are the same:
Merchant
Invoice number
Amount
Date
Info: We also check the OCR results (so if someone edits the fields it’s still flagged)
Tip: When a transaction is flagged as possible duplicate, you can click on the description given in bold letters within the notification to open the possible duplicate transaction
Example of possible duplicate transactions
Notification 'possible duplicate of X on date Y' when opening the invoice.

Notification 'possible duplicate of X on date Y' in the overview of all invoices.

Note: Despite the notification of a possible duplicate, an invoice can still be exported or booked.
Updated on: 21/03/2025
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