How to submit a travel expense in the Klippa Web App?
Log into the Klippa Web App
In the left menu, go to My expenses
Select the Add button located at the top right of the screen, and then choose Travel expense
On the next page, you can fill in the expense details, such as the description, category, any other relevant data, and one or more dates. If you would like to add a travel expense that spans multiple days, simply select the relevant dates, and the system will automatically calculate the costs.
Note: You can only select multiple dates within the same month. It is not possible to submit trip declarations for several months at the same time.
Tip: if you have taken a different route, use "+ add destination" to include an additional destination between your starting point and final location
Tip: start typing in the from and or field to add a new location; the system suggests options to select from
We select the fastest travel route based on average traffic for expense calculations in SpendControl, which may vary due to road updates and traffic changes. Real-time traffic isn't factored into expense submissions, which typically span several days, to ensure consistent reimbursement for identical routes. The lines shown on the map are estimates from Google Maps, this is purely visual, the kilometers are calculated exactly.
After filling in all the (required) fields, click the Save and submit button at the bottom of the page. Your travel expense will be successfully submitted and automatically assigned to the appropriate approver(s) within the organization.
Tip: Looking for how to submit travel expenses with the mobile Klippa App? Then read this article
In the left menu, go to My expenses
Select the Add button located at the top right of the screen, and then choose Travel expense
On the next page, you can fill in the expense details, such as the description, category, any other relevant data, and one or more dates. If you would like to add a travel expense that spans multiple days, simply select the relevant dates, and the system will automatically calculate the costs.
Note: You can only select multiple dates within the same month. It is not possible to submit trip declarations for several months at the same time.
Tip: if you have taken a different route, use "+ add destination" to include an additional destination between your starting point and final location
Tip: start typing in the from and or field to add a new location; the system suggests options to select from
We select the fastest travel route based on average traffic for expense calculations in SpendControl, which may vary due to road updates and traffic changes. Real-time traffic isn't factored into expense submissions, which typically span several days, to ensure consistent reimbursement for identical routes. The lines shown on the map are estimates from Google Maps, this is purely visual, the kilometers are calculated exactly.
After filling in all the (required) fields, click the Save and submit button at the bottom of the page. Your travel expense will be successfully submitted and automatically assigned to the appropriate approver(s) within the organization.
Tip: Looking for how to submit travel expenses with the mobile Klippa App? Then read this article
Updated on: 06/05/2025
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