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Bookkeeping Integration: How to add or edit general ledgers?

If you use "Bookkeeping Integration", your accounting data has been imported into Klippa. In this article we explain how you can add and edit general ledgers, so that your general ledgers in Klippa are up-to-date again.

Note: this action is only possible for a user with the finance role.

Note: this action is only possible if your company uses the module "Bookkeeping Integration".

Make sure you are logged in to the Klippa Web App as a user with the "Finance" role.

In the left menu, navigate to Bookkeeping Integration and then General ledgers. You are now in the overview of your general ledgers.

Click the Actions button at the top right of the table, then choose Import.

A new screen will appear where you can upload an XLSX or CSV file. In this screen you can also find various options for importing general ledgers. They are explained below:

Update existing data: When this option is set to "No", the rows from the imported file are added to the existing list of general ledgers. If this option is set to "Yes", new general ledgers with a new general ledger code will be added. For all yet existing general ledgers in Klippa with "code" that is the same a general ledger code in the import file, the yet existing data in Klippa will be updated. If you want to update the current general ledgers, set this option to "Yes". Keep in mind that you cannot change the code of the general ledger. If you only want to add new general ledgers, set it to "No".

Skip first row: When this option is set to "Yes", the first row from your file will be ignored. Choose this if your file contains column headings.

Division: Select the division to which the general ledgers belong.

Tip: Download the sample file by clicking the Download example sheet button.

Tip: Do you want to make an existing general ledger inactive? Then set Update existing data to "Yes" and set the column "status" in your file to 0 for the general ledger.

Upload the XLSX or CSV file containing your general ledger accounts. You do this by clicking the Click here to upload a file button and choosing the document.

Note: The code and name columns are mandatory to fill in. However, we recommend that you fill in all fields of the sample file.

Updated on: 12/01/2023

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