> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.klippa.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How to export expenses?

Klippa provides you with different types of exports that you can use. We support exports in XLSX, CSV, PDF, UBL and XML (not available by default, please contact your account manager).

| Tip: Read [this article](/en/article/how-to-create-an-export-template-in-klippa-for-my-company-ou77qu/) on how to create an export template.

| Tip: Read [this article](LINK) on how to set up an automatic export.

||| Note: If you have made a booking and you want to export booking data, this export booking data, this can only be done via the **Bookkeeping Integration**. This is a separate module and you can recognize it by the menu item “Bookkeeping Integration”. Read [this article](LINK) on how to export booking data.

1. Make sure you are logged in to the [Klippa Web App](https://app.klippa.com/).

2. In the left menu, navigate to **Manage expenses**. In the "to do" list you see an overview of approved expenses that are ready to be exported.

| Tip: Do you also see expenses that should not be exported yet? Use the **Filters** button at the top right and filter on the status "Approved". Your overview will then only contain approved expenses.

| Tip: Check the "Last export date" column so that you can see whether the expense has already been exported. You do this by clicking on the **gear** at the top right of the table and turning on the column.

![](https://storage.crisp.chat/users/helpdesk/website/4cae8d8acec84400/expensesen_s6f8rx.png)

3. You can then select the approved expenses in bulk, after which the "Actions" menu will expand. In the expanded menu you will find the option to export.
![](https://storage.crisp.chat/users/helpdesk/website/4cae8d8acec84400/expensesselecten_1kc1ioi.png)

4. If you click on **Export**, a new screen opens where you can select the desired file format, choose a template or decide for yourself which columns you want to export.

| Tip: Save the layout of your export as a template, so you don't have to do it again next time. You do this by turning on the **Save as new template** option. You can also enable the option **Save column settings**, then you do not create a template, but the settings will remain the same for the next time you export.

| Tip: Use the column “Document URL” so that you quickly navigate to the document in Klippa.

| Tip: Share the export by e-mail with yourself or someone else by entering one or more e-mail addresses in the **Share with** field.

![](https://storage.crisp.chat/users/helpdesk/website/4cae8d8acec84400/exporten_1yctwsn.png)

5. Then click on **Export** at the bottom of the screen.

6. To immediately download the exported file, click on the link that appears next.

| Tip: If you do not make use a direct integration with your accounting or ERP system, it can be useful to set the exported expenses' status to "Processed" so that the receipts disappear from your "todo" overview.

|| Note: Depending on how busy the server is and the size of your export, it can sometimes happen that an export takes a little longer than you are used to from us. We always try to have your export ready as soon as possible and we will share this with you by e-mail.